September 2009 School Board Minutes
by Susan Davis
Malvern Community School District
Final Meeting of the Outgoing Board of Directors
East Mills High School - Library – Malvern, Iowa
Monday, September 14, 2009
The Malvern Community School District Board of Education was called
to order by Susan Stogdill at 7:00 p.m. The following directors
were present: Koger, Poort, Stephens, Stogdill, Superintendent
Barclay, 9-12 Principal Bonesteel, PK-4 Principal Kilpatrick and
Board Secretary Susan Davis. Director Bell was absent. There were
12 visitors present.
Stogdill welcomed everyone and asked if anyone wished to be placed
on the agenda or speak in the open forum, there were several
requests. Leroy Stortenbecker and Roger Johnson asked to be placed
o the agenda under the item, discussion of football field report,
and Liz Baldwin and Anne Greenfield, Malvern Education Association
officers asked to speak in open forum. Ms. Baldwin and Ms.
Greenfield thanked the board for various projects that have been
completed over the past several years which have improved not only
the student learning environment but also the upkeep on buildings
and grounds. They expressed concern over teacher’s salaries. They
encouraged the board to increase teacher’s salaries for Malvern
Teachers so they are competitive with other areas in Iowa. The
board thanked them for attending the meeting.
Koger moved to approve the agenda as presented, Stephens seconded
the motion. Ayes-4 Nays-0 Motion carried.
Stephens moved to approve the consent agenda which includes the
previous minutes, bills for payment, financial reports and three
open enrollment requests. Izrael Hartshorn out to Glenwood, Troy
Kroupa out to Red Oak, and Beau Kroupa out to Red Oak. Poort
seconded the motion. Ayes-4 Nays-0 Motion carried.
Poort moved to approve the election canvas of votes: Brenda Koger
duly elected for the office of Malvern School Board Director 4 Year
Term-At Large for the term of 4 years. Susan Stogdill duly elected
for the office of Malvern School Board Director 4 Year Term-At
Large for the term of 4 years. Jeff Poort duly elected for the
office of Malvern School Board Director to fill vacancy for the
term of 2 years. Koger seconded the motion. Ayes-4 Nays-0 Motion
carried.
Old Business:
Poort made a motion to appoint Chuck Goodman as the replacement
member for the Reorganization Study Committee, motion seconded by
Koger. Ayes -4 Nays-0 Motion carried.
Koger moved to adjourn the meeting, Poort seconded the motion.
Ayes-4 Nays-0 Motion carried. The meeting was adjourned at 7:10
p.m.
Malvern Community School District
Annual Organizational Meeting of the Board of Directors
East Mills High School – Library – Malvern, Iowa
Monday, September 14, 2009
Board Secretary Susan Davis called the new board to order at 7:12
p.m. Roll call and determination of quorum was taken: Directors
present: Koger, Poort, Stephens, Stogdill, Superintendent Barclay,
9-12 Principal Bonesteel, PK-4 Principal Kilpatrick, and Board
Secretary Susan Davis. Director Bell was absent. There were 12
visitors present.
State Representative Richard Anderson arrived and spoke to the
board and audience and answered several questions from the board.
The board thanked Mr. Anderson for coming and expressed
appreciation for his attendance.
Susan Davis administered the Oath of Office to Brenda Koger, Susan
Stogdill, and Jeff Poort, re-elected board directors.
Stogdill moved to approve the agenda as presented, seconded by
Stephens. Ayes -4 Nays-0 motion carried.
Secretary Davis asked for nominations from the floor for the office
of Board President. Stephens nominated Susan Stogdill for
President. Stogdill nominated Becky Bell. Stephens moved that
nominations cease. Poort seconded the motion. Ayes-4 Nays-0 Motion
carried. A roll call vote was taken. Koger-Stogdill, Poort-Stogdill
Stephens-Stogdill, and Stogdill-Bell. Susan Stogdill is Board
President for 2009-2010.
Davis asked for nominations from the floor for the office of Vice
President. Stephens nominated Brenda Koger. Koger nominated Dale
Stephens. Stephens moved that nominations cease, Poort seconded the
motion. Ayes-4 Nays-0 Motion carried. A roll call vote was taken.
Koger-Stephens, Poort-Koger, Stephens-Koger, and Stogdill-Stephens.
A second roll call vote was taken due to a tie. Koger-Stephens,
Poort-Stephens Stephens-Koger, and Stogdill-Stephens. Dale Stephens
will be Board Vice President for 2009-2010.
The Board President Susan Stogdill and Vice President Dale Stephens
were administered the Oath of Office by Secretary Davis. President
Stogdill ran the remainder of the meeting.
Annual Business Meeting:
Koger moved to keep the board meetings on the 2nd Monday of each
month at 7:00 PM at the East Mills High School Library and to keep
the agenda structure the same. Motion was seconded by Stephens.
Ayes-4 Nays-0 Motion carried.
Stephens moved to appoint Becky Bell to represent the board on the
Mills County Conference Board. Koger seconded the motion. Ayes – 4
Nays-0 Motion carried.
Poort moved to approve the following standing committees for
2009-2010. Buildings –Stephens, Grounds-Koger and Poort,
Negotiations-Stogdill and Poort, Curriculum-Koger and Bell,
Transportation-Stephens, and Finance-Stogdill and Bell. Motion was
seconded by Stephens. Ayes-4 Nays-0 Motion carried.
Koger moved to approve Malvern Trust and Savings Bank-Maximum
Deposits of $1,5000,000 and Iowa Schools Joint Investment
Trust-Maximum Deposits of $2,000,000 for 2009-2010. Stephens
seconded the motion. Ayes-4 Nays-0 Motion carried.
Poort moved to appoint Ahlers and Cooney PC of Des Moines, Iowa as
Legal Council for 2009-2010. Koger seconded the motion. Ayes-4
Nays-0 Motion carried.
Stephens moved to approve the Malvern Leader as official
publication for the district for 2009-2010. Poort seconded the
motion. Ayes-4 Nays-0 Motion carried.
Personnel Issues:
Koger moved to approve Teacher Contract Lane Modification for Andy
Irwin Base Salary from BA Step 5 to BA+10 Step 5. Poort seconded
the motion. Ayes-4 Nays-0 Motion carried.
Poort moved to approve Teacher Contract Lane Modification for
Carrie Currin Base Salary from BA+30 Step 11 to MA Step 11.
Stephens seconded the motion. Ayes-4 Nays-0 Motion carried. The
board congratulated and thanked both teachers for continuing their
education.
New Business:
Stephens moved to appoint Susan Davis as Board Secretary for
2009-2010. Koger seconded the motion. Ayes-4 Nays-0 Motion carried.
Stogdill administered the Oath of Office.
Koger moved to appoint Darla Hetzel as Treasurer for 2009-2010.
Poort seconded the motion. Ayes-4 Nays-0 Motion carried. Susan
Davis will administer the Oath of Office to Ms. Hetzel on Tuesday,
September 15th at the Superintendent’s Office.
Koger moved to appoint Jeff Poort as Delegate for IASB Delegate
Assembly, Wednesday, November 18th at the Iowa School Board
Convention in Des Moines. Stephens seconded the motion. Ayes-4
Nays-0 Motion carried.
Stephens moved to have Leroy Stortenbecker and Roger Johnson be in
charge of the football field improvements. Stortenbecker and
Johnson presented to the board their plans to fix the field to meet
certain specifications. Koger seconded the motion. Ayes-4 Nays-0
Motion carried.
Administrative Reports:
Written reports were given by PK-4 Principal Kilpatrick, Middle
School Principal Taylor, 9-12 Principal Bonesteel and
Superintendent Barclay.
Communication/Information:
Orientation to Governance Training-IASB-September 29th at Lewis
Central. Poort, Stogdill, Stephens and Mr. Barclay plan to
attend.
IASB Convention, November 18tth-20th, 2009. Discussion on who will
be attending and Davis will be in charge of registering
everyone.
A letter from the Iowa High School Athletic Association was shared
with the board congratulating East Mills High School for not having
any coaches or athletes ejects from games during the 2008-2009
school year.
Mr. Barclay shared the 2009 ACT results to the board. A small
number of students took the test but results were very
positive..
Discussion regarding the Homecoming Bonfire. The bonfire can’t be
in the parking lot at the high school this year due to all the
construction equipment. Mr. Wortman, Student Council Sponsor was
told it was ok to have it somewhere else in Malvern as long as it
is supervised by the Malvern Fire Department. Mr. Wortman was
working on it and would get back to Mr. Bonesteel with a
follow-up.
Change in the October Board Meeting date. The meeting was scheduled
to be Monday, October 12th and it will be moved to Monday, October
19th. Secretary Davis was asked to put this in the Malvern Leader
at a glance.
Stogdill went over the Better Boardsmanship Application with the
board members.
Stogdill is still trying to set a date for the Malvern/Nishna
Valley Joint Board Training.
The Fall Retreat will be held on Thursday, October 29th at 5:30
p.m. Davis is to arrange the place and food.
The East Mills High School National Honor Society Induction for the
2009-2010 school year will be held April 8, 2010.
The board scheduled work sessions for their Lighthouse Training
work with Building Leadership Teams.
Mr. Barclay shared the action plan and suggestions from the spring
2009 Welcoming Walk Through Process with the AEA.
A progress report was given to the board on the building
projects.
Good News:
Great start to the new school year! The Pre-School is running
smoothly. ACT scores were great! The Lighthouse Meeting with the
staff was successful. A big thank-you to everyone
Involved with helping make the move of Varsity Fall Sports to the
Nishna Valley School, it is very much appreciated. Thank You! The
Malvern School Board.
Stephens moved to adjourn the meeting, Koger seconded the motion.
Ayes-4 Nays-0 Motion carried. Meeting was adjourned at 9:05
p.m.
_________________________________
Susan Stogdill, Board President
_________________________________
Susan Davis, Board Secretary
