August 2009 School Board Minutes
Malvern Community School District
Regular Meeting of the Board of Directors
6:00 P.M. Tour - 7:00 P.M. – Regular Meeting – August 17th, 2009
East Mills High School – Library – Malvern, Iowa
The Board of Education met at the Chantry Elementary School at 6:00 p.m. to tour the facility.
Susan Stogdill called the Malvern Community School District Board of Education to order at 7:00 p.m. The following directors were present: Bell, Koger, Poort, Stephens, Stogdill, Superintendent Barclay, 9-12 Principal Bonesteel, K-4 Principal Kilpatrick, and Board Secretary Susan Davis. There were 5 visitors present.
Stogdill welcomed everyone and asked if anyone wished to be placed on the agenda or to speak in the open forum, there was one request. Tina Anderson and Renae Pearce spoke to the board with concerns about the bus stops in town. The existing stop at Chantry is no longer available and they were concerned about the middle school students having to go to the high school to get on the shuttle bus to ride over to the middle school. Mr. Barclay explained that there were many bus stops around town and middle school students could use any of those stops. He said he would visit with the transportation director and arrange another bus stop in the eastern part of town to replace the stop that was eliminated at Chantry Elementary.
Bell moved to approve the agenda as presented, Koger seconded the motion. Ayes-5 Nays-0 Motion carried.
Liz Baldwin spoke to the board and handed out information about her Family and Consumer Science Curriculum. Ms. Baldwin’s presentation was outstanding and she utilized the “smart board” in the library to demonstrate the new technology to the Board.
Koger moved to approve the consent agenda which includes the previous minutes, bills for payment and financial reports. Motion seconded by Stephens. Ayes -5 Nays-0 Motion carried.
Personnel Issues:
Bell moved to approve the contracts for Assistant Girl’s Basketball and Assistant Softball coach to Jeff Laughlin, seconded by Poort. Ayes -5 Nays-0 Motion carried.
Stephens moved to approve the contract for Assistant Volleyball coach to Glenn Mason, seconded by Koger. Ayes-5 Nays-0 Motion carried.
Poort moved to approve the contract for Pre-School Associate to Leslie Clark, seconded by Bell. Ayes – 5 Nays-0 Motion carried.
Koger moved to approve the contract for Elementary Special Ed. Associate to Cara Girdner, seconded by Stephens. Ayes-5 Nays-0 Motion carried.
Bell moved to approve the contract for Elementary Special Ed. Associate to Margaret Howell, seconded by Poort. Ayes -5 Nays-0 Motion carried.
New Business:
Koger moved to approve as presented the EMAYS request to use the school facilities for practices and games during the 2009-2010 sport season. Motion was seconded by Bell. Ayes -5 Nays-0 Motion carried.
Koger approved the Resolution authorizing action with respect to authorizing the payment of approved expenditures and the drawing of warrants in an amount not to exceed $300,000 upon the account of the school district at Malvern Trust and Savings Bank of Malvern, Iowa, and authorizing and directing the secretary to endorse such warrants if it is not paid, when presented, for want of funds,” and moved that the resolution be adopted. Board member Poort seconded the motion. The roll was called and the vote was Ayes – Bell, Koger, Poort, Stephens, and Stogdill. Nays-0 The President declared the Resolution duly adopted.
Stephens moved to approve the purchase of 12 Smart Boards using the Federal Stimulus money to cover some of the cost. The boards will be purchased from Network Solutions Group out of Omaha, Nebraska at the total price of $40,473.00.
Poort moved to approve the changes recommended by IASB to Policies 203 and 401.2 – Conflict of Interest. These policy changes are necessary to comply with state legislation passed during the 200 Legislative session. Motion seconded by Koger. Ayes – 5 Nays-0 Motion carried.
Stephens moved to approve the changes recommended by IASB to Policy 507.9 – Student Physical Activity. . These policy changes are necessary to comply with state legislation passed during the 200 Legislative session. Motion was seconded by Bell. Ayes – 5 Nays-0 Motion carried.
Koger moved to approve the changes recommended by IASB to Policies 409.3 and 414.3 – Family and Medical Leave Act. . These policy changes are necessary to comply with state legislation passed during the 200 Legislative session. Motion seconded by Poort. Ayes -5 Nays-0 Motion carried.
Stephens moved to approve the BLAST Agreement with Iowa Western Community College, Bell seconded the motion. Ayes -5 Nays – 0 Motion carried.
Bell moved to table the discussion and appointment of a Reorganization Study Committee member until the September board meeting. This appointment is needed to replace Jeff Poort who is now a Board Member. Motion was seconded by Koger. Ayes-5 Nays-0 Motion carried.
Administrative Reports:
District administrators gave oral reports and questions from the board were answered.
Communication/Information:
Iowa Representative Richard Andersen plans to attend September’s Board Meeting.
Chuck Goodman prepared a plan which is in each board member’s board packet. There will be no cost for the work he proposed to maintain the EMHS Softball Field.
Mr. Barclay updated the board on the Construction Projects and the installation of the new server.
The board discussed possible dates for Board/Building Leadership Team Meetings – Lighthouse Work. August 31st was the date suggested for the meeting.
The board reviewed a new schedule for Board policy revision.
Board members were reminded that the school board election is September 8th, 2009.
IASB Orientation Training for New Board Members will be September 29th, 2009 at Lewis Central. Susan Stogdill, Brenda Koger, Jeff Poort and Mr. Barclay plan to attend.
Good News:
School Starts, August 18th and we are ready! A big thank you to the entire Custodial Staff! They have had their work cut out for them and they have done a great job getting the buildings ready! The football field looks great and ready to play ball! A big thank you to Barb Salyers for organizing the school supply give away at the public library during registration. Around 25 families attended and received supplies. The Friends of the Library served a delicious luncheon for the entire East Mills High School, East Mills Middle School, Nishna Valley Elementary, and Chantry Elementary Staff. Thank you Friends of the Library! The board appreciates the great staff they have and wishes them a great school year!
Bell moved to adjourn the meeting Koger seconded the motion. Ayes – 5 Nays-0 Motion carried. The meeting was adjourned at 8:45 p.m.
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Susan Stogdill, Board President
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Susan Davis, Board Secretary
